Mandatory J-1 Visa Check-in & Orientation for New International Scholars

All J-1 Exchange Visitors must check-in with the Office of International Services (OIS) upon arriving in the United States. OIS will validate and activate your J Exchange Program and update your address with the SEVIS immigration system. . Complete the check-in process within upon arrival to the United States, or within the 30-days after the Program Start Date on the DS-2019.

Why is this required?

It is a requirement of the Department of Homeland Security that all J-1 Exchange Visitors must check-in with the J program Responsible Officer in order to validate the program.

Failure to complete your registration will result in the Department of Homeland Security terminating your J-1 status; you will not be eligible to legally enter the U.S. nor work at OSU. You are not eligible for services on campus (for example receiving an OSU ID card or campus benefits), nor can you be added to payroll before completing your document check-in and validation.

Completing the Check-In Process:

  • Login to your IP Connect account

  • Under J-1 Scholar Services, select "Exchange Visitor Check-in and Orientation"

  • Complete information as it is available before and after arrival in the U.S. (required)

  • OIS reviews the completed forms and validates your SEVIS record

  • Scholar attends Orientation (optional)

Necessary Documents and Information:

Scholars must upload a copy/photo of the following documents and information for themselves and any J-2 dependents who have accompanied them to the US:

  • Health Insurance Information
  • DS-2019, Certificate of Eligibility for Exchange Visitor (J) Status
  • J Visa stamp
  • Form I-94, Travel Records for U.S. Visitors (get your most recent I-94)
  • DS-7002, Training/Internship Placement Plan (TIPP) if you are in the Student Intern category
  • U.S. Physical address information

At the Orientation Meeting:

  • Register for the Orientation meeting in your IP Connect Account
  • Bring your DS-2019 document(s) to receive a travel signature which allows you to return from travel outside the U.S. during your program
  • Presentation includes information about maintaining immigration status and orientation information for Corvallis campus resources and services

Orientation Materials:

The orientation materials for Exchange Visitor scholars can be found online: 

SEVIS Validation

SEVIS validation is a mandatory process for all J-1 scholars to activate their SEVIS records upon their arrival at OSU.

The U.S. Department of State requires OSU, as your program sponsor, to provide you with a SEVIS check-in/orientation. After you complete the document check-in process in IP Connect, your SEVIS immigration record will be validated in the SEVIS database. This validation notifies the Department of Homeland Security that you have arrived and begun your J-1 scholar program and updates your SEVIS record to “Active” status.

Failure to check-in online and have your SEVIS record validated may result in the automatic cancellation of your J-1 scholar program and future immigration complications.